Date: 28 October 25, 2026

RFQ No.: TAAWON- CONF – OC 26

Submission Deadline: 05/11/2026

Submission Email: taawon@taawon4youth.org

CC:
farissaid@taawon4youth.org
majd@taawon4youth.org

 

 

 

 

 

Introduction:

 

Taawon for Conflict Resolution is an independent Palestinian non-profit organization established in 2002. It works in partnership with public institutions and civil society organizations to promote social peace, social justice, human rights, tolerance, dialogue, and the peaceful resolution of conflicts.

Within the framework of the project “Popular Dialogue: Reviving the Two-State Solution within the Palestinian Community”, implemented by Taawon for Conflict Resolution and supported by the Two-State Solution Coalition (TSC), Taawon seeks to contract a qualified media and event management agency to organize and implement a Final Dissemination Conference presenting the key findings generated through the project's public opinion surveys.

 

Objective of the Assignment

The objective of this assignment is to organize and manage a  Dissemination Conference presenting the key findings of the public opinion surveys conducted under the project and to support the dissemination of these findings through professional media coverage and communication products.

 

Scope of Work

The selected agency will be responsible for the following:

1. Organization of the Final Dissemination Conference:

• Secure and prepare a suitable venue in Ramallah.
• Provide all technical arrangements necessary for the event.
• Ensure the availability and operation of audio and visual equipment.
• Support event setup and onsite management.

The conference will:

• Engage approximately 25–30 participants.
• Include local leaders, representatives of grassroots organizations, trained facilitators, decision-makers, civil society representatives, and relevant stakeholders.
• Present the key findings and recommendations emerging from the public opinion surveys and community dialogue sessions.
• Not exceed 80 minutes in duration.

2. Media Coverage

The selected agency will provide:

• Professional photography coverage.
• Professional videography coverage.
• Live streaming of the conference through agreed platforms.
• Edited and high-resolution photo package.
• Edited video materials documenting the event.
• One short highlight video of the conference.

3. Communication Products

The selected agency will:

• Design and publish twelve (12) social media posts.
• Present key findings and messages generated through the project.
• Produce content in Arabic and English.

 

Required Qualifications

Interested agencies should demonstrate:

• Proven experience in event management and conference organization.
• Proven experience in media production and communication services.
• Previous experience working with civil society organizations, donor-funded projects, or development initiatives.
• Availability of qualified technical and media personnel.

 

Required Documents

Interested applicants shall submit:

• Company profile and registration certificate.
• Technical proposal describing the implementation approach.
• Financial proposal in Euro (€).
• Portfolio of relevant assignments.

 

Financial Proposal

Applicants shall submit a separate financial proposal in Euro (€). The proposal must include all costs required for the successful implementation of the assignment.

The financial proposal shall be submitted using the format below:

 

 

No.	Item	Quantity	Unit Cost  (€)	Total Cost (€)
1	Venue and conference arrangements	1
2	Photography, video coverage, and Live-streaming services	1
3	Design and publication of social media posts	12
4	Production of one conference summary video and a complete photo documentation package	1 video 30 photos
5	Any additional related costs (specify)	Lump Sum
	Grand Total (€)

Financial Proposal Notes

• All costs must be quoted in Euro (€).
• Prices shall be inclusive of all applicable taxes, fees, personnel costs, equipment costs, transportation costs, and any other expenses required to complete the assignment.
• The financial proposal shall remain valid for a minimum period of 90 days from the submission deadline.
• Any additional costs not included in the approved financial proposal shall not be reimbursed.

Evaluation Criteria

• Relevant experience and portfolio: 30%
• Technical proposal and implementation approach: 40%
• Financial proposal: 30%

 

Visibility Requirements

All communication products, conference materials, visual outputs, and publications developed under this assignment must comply with Taawon visibility requirements and shall be submitted to Taawon for review and approval prior to publication or dissemination.